Bilingual Executive Assistant (Mandarin & English) - Babyspice Food Corporation

Join Babyspice Food Corporation as a Bilingual Executive Assistant in the vibrant heart of Bali! We are seeking a highly organized, proactive, and detail-oriented professional fluent in Mandarin and English to support our executive team in a fast-paced environment. In this role, you'll be the backbone of our operations, ensuring smooth communication between our international team and stakeholders. Located in the charming town of Canggu, you'll enjoy a dynamic work atmosphere with a strong focus on both professional growth and work-life balance.

Babyspice Food Corporation is a leading player in the Indonesian food and beverage industry, known for its innovative products and commitment to quality. Our mission is to bring joy to people through delicious, wholesome food. As a Bilingual Executive Assistant, you'll play a crucial role in helping us achieve this mission by managing schedules, coordinating meetings, and ensuring that all our international communications run seamlessly.

Every day, you'll be involved in a variety of tasks, from scheduling high-level meetings to managing travel arrangements and coordinating with vendors. You'll also be responsible for maintaining our executive's calendars, preparing travel documents, and handling other administrative tasks that keep our operations running smoothly. This role offers a unique opportunity to work in a multicultural environment, leveraging your language skills to bridge gaps and drive success.

📋 Tanggung Jawab Pekerjaan

• Manage and maintain the executive's calendar, ensuring all appointments and meetings are scheduled efficiently and accurately.
• Coordinate travel arrangements, including booking flights, hotels, and transportation, for both domestic and international trips.
• Prepare and distribute meeting agendas, minutes, and follow-up materials in both Mandarin and English.
• Handle correspondence with clients, vendors, and stakeholders, ensuring clear and effective communication.
• Assist in the preparation of reports and presentations for executive meetings, using tools like Microsoft Office and Google Workspace.
• Manage office supplies and ensure the office runs smoothly by coordinating with vendors and maintaining inventory.
• Support the executive team in event planning and coordination, including logistics and vendor management.
• Assist in the organization of executive retreats and offsites, ensuring all details are taken care of.

🎓 Kualifikasi & Syarat

• Fluent in both Mandarin and English, with the ability to communicate effectively in both languages.
• Proven experience as an Executive Assistant or similar administrative role, preferably in a multicultural or international setting.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills, with the ability to adapt to different communication styles.
• Proficiency in Microsoft Office and Google Workspace, including advanced skills in Excel and PowerPoint.
• Detail-oriented with a keen eye for accuracy and a commitment to excellence.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proactive and initiative-taking, with the ability to anticipate needs and act accordingly.

🛠️ Keahlian

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